The Weekly Shift That Changed Everything About How I Work
Jun 23, 2025
Let’s talk about something that I know so many of us are juggling: time. More specifically—how to use it in a way that supports both your business and your life.
As an entrepreneur and a mom, time has always felt like this elusive resource I couldn’t quite master. Between client calls, podcasting, DMs, laundry, and let’s be honest—scrolling Instagram while waiting for the pasta to boil—it’s easy to feel like your entire day is just a giant blur of doing all the things.
And I know I’m not alone in this.
The Problem with Time Blocking
For the longest time, I tried to make time blocking work. I’d drop “write emails” or “record reel” into a 9–10 a.m. slot and then… ignore it. It became way too easy to pretend those blocks didn’t exist. I thought switching up the timing might help—maybe 2 p.m. on Tuesday would be better than 9 a.m. on Monday? Nope. Still ignored.
So if you’ve ever told yourself, “I’ll do it later” for the third day in a row—trust me, you’re in good company.
What Finally Worked: Theme Days
Eventually, I realized: time blocking wasn’t the answer. What I actually needed was structure without micromanagement—and that came in the form of theme days.
Instead of trying to switch gears all day long (podcasting, then emailing, then coaching, then admin…), I started assigning categories to each day of the week based on what my business actually needed. Here's what that looks like now:
- Monday – CEO/Admin Day: Emails, strategy, content creation, DM replies. Heads-down, no meetings.
- Tuesday & Wednesday – Call Days: Coaching calls, client support, Voxer and Slack catch-ups.
- Thursday – Podcast Day: Recording solo and guest episodes, approving content, working with my VA.
- Friday – Flex/Me Day: Horseback rides, workouts, overflow time if needed.
This shift has been game-changing. I know what each day is for, and that clarity makes everything flow easier. My energy feels aligned. I’m no longer cramming admin tasks in between coaching calls or rushing to prep a podcast in the middle of a chaotic week.
Holding the Boundary (Even When It’s Hard)
Now here’s the hard part: actually sticking to it.
I had to get really honest with myself about the fact that—yes—I might have time for a meeting on a Monday. But that doesn’t mean I should book one. I had to learn to say, “No, but I’m available Tuesday,” and trust that the right people would wait.
The same thing applies to creative ideas. If I get a brilliant podcast topic on a Monday, I hold it until Thursday. That boundary has been hard to honor, but it’s created so much freedom and ease in the long run.
For the Moms in the Thick of It…
Whether you’re in a season with two and a half days a week to work or a full five-day setup like me, theme days can work. You can tweak and adjust them weekly depending on your schedule, but the key is creating clarity.
Ask yourself:
- What are the big categories of work in your business?
- Can you group tasks by type or energy?
- What days can you protect for specific roles?
And listen, if time blocking works for you—amazing. But if you’ve been trying to force it and feeling frustrated, theme days might be your new best friend.
TL;DR: You don’t need more hours. You need a schedule that actually supports you. And sometimes that means less bouncing, more batching.
